Sep 15 by Devon

New Feature: Built-in Suggestions from Previous Invoices

Some weeks it’s hard enough to remember what day of the week it is, let alone more specific and detailed information.

Most of us use as many tricks and tools as we can to remember birthdays, phone numbers and events. We sync our calendars with our contacts and set reminders to check our wall full of post-it notes.

Passwords, email addresses, usernames, phone numbers, zip codes, area codes, html code, code red Mountain Dew.

*cue Edvard Munch scream face*

photo cc: Xoan Baltar

photo cc: Xoan Baltar

There’s got to be a better way!

Oh, hang on. Don’t totally loose it yet. Freckle is here to help. :)

New Freckle Feature: Built-in Suggestions from Previous Invoices

Now not only will Freckle remember the info you enter into the customizable invoice fields, but it’ll suggest addresses and names saved from previous invoices.


Just mouse over these fields to see suggestions from previous invoices:

  • Recipient’s Details
  • Your Company Name
  • Your Company Details
  • Invoice title
  • Description/Text
  • Invoice footer



Put down the old school address book and the stack of post-it notes. Don’t worry about logging into that client contact tool you use. Let Freckle do hard labor and remember your invoicing details for you.

Aug 15 by Devon

New Feature: Sorting tags

If your team uses a lot of tags, then you’ve probably come face to face with, The Struggle.

What’s The StruggleThe Struggle is the cousin of the common cold. Always popping up when you least expect it and when you really don’t want it.

Picture this: It’s after lunch and you’ve totally hit your stride. You’ve got some sweet jams pumping, you’re high-fiving yourself and your co-workers, your Freckle Timer is going strong and you’re ready to log some time.

Then, BAM! Out of no where, The Struggle. You know you created a tag for this task, but you can’t find it anywhere. You’ve used it before… Or haven’t you? And your supervisor just addressed the too many similar tags issue with your team.

You throw your hands up in frustration and yell, CURSE YOU INTERNET GODS, CURSE YOU!


photo cc: clarkk


It’s all going to be okay. We’ve faced The Struggle before too. And the Freckle developers have come up with some pretty cool features to help battle that pesky little devil.

New Freckle Feature: Sorting Tags!

Recently we launched the tag permission feature. So you and your team can specify who can create new tags. Freckle will even warn you that the tag is new by highlighting the tag red instead of yellow.

In the hashtag completer we’ve now made it possible for you to sort your tags either by popularity or in alphabetical order for faster searching. You can see up to 1,000 tags! (On slower computers, Freckle will show fewer tags so it doesn’t get slow. You can still search for all tags tho!)


Then, in the case where you do need to do some tag clean up, we’ve also improved tag merging. Larger tag mergers will now take place in the background. So you can go about our business without any care in the world, and we’ll send you an email when the merge is complete. :)


We’ve all faced off against The Struggle at one time or another, but you don’t have to do it alone. Freckle has some new features to help you find the tags you’re looking for quickly and easily.

Have a suggestion about how we can make using hashtags even better? Send us a little something something at [email protected], we love hearing from you!

Aug 15 by Amber

New Feature: Restricting Which People Can Create Tags

If you’re an administrator on a large Freckle account, you already know exactly what I’m talking about. Your team accidentally creates new tags all. the. time.

Whether it’s a simple mistake like using the #emails tag instead of #email, or something a little more complicated like getting halfway through typing the hashtag “permissions” and hitting enter. Embarrassing yet fabulous…



Here are some other hilarious accidental tags straight out of the Freckle internal account:

tag - boucnestag - insrancetag - meetngtag - meetning

misspelled tags

We’re happy to announce tag restrictions for teams!


Restricting which people can create tags

Freckle defaults to allowing all users create new tags. This works well for many customers, but if you have a large account you might want to let people choose from a pre-configured list of tags instead. Freckle has a configuration option that allows you to do just that!

To customize permissions, you need to be the Account Owner.

To restrict which permission levels can create and manage (edit, merge and delete) tags:

  1. Click Plans & Billing in the green navigation sidebar.
  2. Click Account Settings.
  3. In the Customize Permissions section, choose which permission levels are allowed to create tags.
  4. Scroll down to the end of the page and click Save settings.

What happens when a person not allowed to create tags tries to save new tags?

First off, we warn users that tags aren’t known when filling out the tags and description field. The tag itself is highlighted red and there’s a warning message that new tags can’t be created.

When saving and there’s still unknown tags in the description, Freckle will alert the person trying to use new tags and ask them to either edit their entry, or to have the tags replaced with plain text.

When tags are replaced with plain text, the hash (#) sign is stripped.

And here you go—take that, misspelled tags!

Aug 15 by Devon

Week Numbers for European Frecklers

If you’re one of the many European Frecklers out there, you’ve probably asked yourself one or all of these questions about America.

  • Why can’t Americans drive manual cars?
  • Why on Earth doesn’t America use the Metric System?
  • Why is it so hard to get week numbers in my calendar apps?

All very valid questions.  All deserving of an answer.

As an American myself, I should be able to clear up some of the confusion.  Let’s see:

  1. American’s don’t drive manual cars because they drive stick or automatic cars.
  2. American’s don’t use the Metric System because we fought for our freedom in The Revolutionary War.
  3. You don’t have to battle with your calendar in Freckle to see week numbers! 

No joke.  That is a true fact!  Freckle now supports week numbers in both the Quick Entry Box calendar and the Quick Reports calendar.



To see week numbers in your Freckle calendars all you have to do is mouse over your Freckle avatar and click “Settings & Profile”.

From there you’ll click the “Date, Time & Formats” tab and choose to start your week on Monday.



Not only can you see week numbers in your Freckle calendars, but you can see them in your reports! When you choose the “weekly timesheet” filter, Freckle will remember that you set your week to start on Monday & show you the week number for that week.  Choosing the “week (Mon – Sun) filter will also show you the week number for that week.


So stop scratching your head trying to make sense of the world.  Instead, use Freckle to see if you’re free week 37 and if you’ll finish that project before week 40.

Aug 15 by Amber

Project proliferation? Sync your projects from Basecamp!

Here at Freckle Support HQ, I often get lots of requests for integrations.

Whenever I get an integration request, I make note of who asked for the integration, and eventually how many times that integration has been requested.

Soooometimes I’ll pad the numbers a bit, if I feel that this integration will help a particular set of customers.

JIRA: 13 requests, Trello: 17 requests, Quickbooks: 18 requests, Basecamp: 19 requests, IFTTT: 1,006,378 requests.

Alright, so maybe “a bit” was a slight understatement. But that’s not the point of this blog post.

The point is that integrations make your life easier and they save you time. And in case you haven’t noticed, we’re all about saving you time.

Everyday we use a number of different products and tools to help us get our work done. If you’re using Freckle to track your time, there’s a very good chance that you use Basecamp to manage your projects. If that’s true, then you don’t want to be pulling double duty and entering the same information into both tools. (See what I did there? IFTTT is amazing.)

Now you don’t have to. When you use Freckle’s Basecamp integration, your Basecamp projects will automagically appear in Freckle. You can even archive projects in Basecamp and they’ll quietly float off to archive-land in Freckle.

The best part about Freckle’s Basecamp integration is that it works with older Basecamp Classic and with the new Basecamp accounts. So no matter when you started to use Basecamp to manage your projects, you can easily integrate with your Freckle account. Here’s how:


Click Integrations & Imports in the green navigation sidebar.


Click the Connect to Basecamp… button


Allow Freckle to access your Basecamp account by clicking the green ‘Yes, I’ll allow access button‘.

If you’re already logged into Basecamp, Basecamp will ask you for permission to allow Freckle to access your Basecamp or Basecamp Classic account. If you’re not already logged in to Basecamp you’ll be asked to log in first.



Freckle will either connect you to your Basecamp account, or if you have multiple Basecamp accounts, Freckle will ask you to choose the account you want to connect to. Syncing happens automatically but you can choose to to manually start a sync (though that probably won’t ever be necessary). Once the syncing is complete, you’ll see what projects were synced to your Freckle account.

And that’s it! Easy as pie. Your Basecamp projects will all sync to your Freckle account and you can track time to them without having to create a new one.

Read up on this and other integrations on our documentation site!

Now go forth and track thine time!

P.S. IFTTT please integrate with Freckle! Amber loves you!!! <3

Aug 15 by Thomas

Do you love to pivot? Freckle supports Excel 2016!

If you love pivot tables or can’t get enough bar charts, Freckle now supports generating Excel files for Microsoft Office 2016. While it’s not out for Windows yet, Mac users can already revel in new features like real-time co-authoring and cloud-based files.

Long story short—Freckle supports one-click generation of files for Excel from any report! Look out for the light blue Excel download button!

Screen Shot 2015-07-16 at 10.44.21 AM

It will take but a few seconds to generate your file. Look for it in your browsers download window. Here’s Safari:

Screen Shot 2015-07-16 at 10.44.35 AM

Boom! One click later, and you’ll get the full report right there in Excel, waiting for you to pivot, chart and cross-reference all the things:

Screen Shot 2015-07-16 at 10.45.02 AM

Are you building something awesome with Freckle’s Excel exports? Do you have any wishes or comments on them? Let us know!

Jul 15 by Devon

Windows Rights Activists, Unite!

…or how get Chrome to pin Freckle to your Windows Taskbar!

Every group of friends, every team, every family has a token Windows Rights Activist.  They’re the person who you turn to with all of your very import Windows questions.

Like, “Hypothetically speaking, would Steve Jobs and Bill Gates make a good team on The Amazing Race?” 

They’re also the person who showed you the light.  The bright and shiny light of Chrome, Google Chrome that is.

Most of us here on the Freckle team are Mac users, but thankfully we’ve got our very own Windows Rights Activist, Amber Gohn.


Amber is always campaigning for equal Windows Rights and thank [insert your preferred computer God here] because for a while the Mac menubar was getting all the love.  Well, not anymore!

If you’re the token Windows Rights Activist of your group, or if you’re just an avid Chrome user, you can get a shiny Freckle icon in your taskbar!

Pinning Freckle to your Windows taskbar is super easy! It only takes a few clicks.

  1. Make sure your Freckle window is the focused, most recent one
  2. Click the “Menu” icon in the top right, aka the ≡ hamburger icon
  3. Select “More tools”
  4. Choose “Create application shortcuts”
  5. Make sure the “pin to taskbar” box is checked
  6. Click “Create”

Now you’ve got yourself an awesome new pin. You can now always open Freckle with one click from your taskbar and get right to work!
Windows Time Tracking just got a whole lot easier!

Let us know what you think or pow-wow with our very own Windows Rights Activist at [email protected].

Jul 15 by Thomas

Keep your coworkers in the loop and quicker project assignments with Freckle’s new permissions!

Many customers have written in to ask for more power when it comes to permissions/controls for their team’s time tracking.

In the past, you could set up your entire team as the extremely strict “Freelancers” permissions setting—and they could only see their own time. Like they were working all alone. Sending their time entries into the cold, uncaring darkness…

They’d miss out on the motivation of seeing what their coworkers have been doing. To be surrounded by stuff gettin’ done every time they log in.

So, the “Freelancers” permissions setting was not for everyone. But until now, it was the only way to lock down your Freckle data from tampering.

Our new “Coworker” permissions set solves this problem for you!

Your “Coworkers” can’t edit other people’s time, or create new projects, etc. — but they can see what the rest of the team is doing inside their projects.

We’ve also renamed the rest of the permissions to be clearer to understand (and shorter to say!):

Supervisor (old name “Administrator”)

Supervisors can see & edit everything, including reports, invoices, adding and removing team members, and assigning projects. (The only thing they can’t do is modify your billing information. Only the Account Owner can do that.)

Recommended for: Managers, Supervisors, HR, everyone who should be allowed to invite & assign people in your team.

Leader (old name “Team Member”)

Leaders can create new projects, manage existing projects, tags, all entries, invoices and budgets. They can’t invite or edit people.

Recommended for: If you have a smaller team (15 people or less) for most employees to keep administration simple; in larger teams for your team leaders and anyone who should be able to use invoicing.

Coworker (completely brand-spankin’ new!)

Can log and edit only their own time, and only in assigned projects. They can see other people’s time in their assigned projects so they know what everybody on the team is up to. No access to invoices or budgets.

Recommended for: most of your team! Seeing what everybody is doing is motivating and leads to fewer errors and omissions and better, on-time logging!

Contractor (old name “Freelancer”)

Ideal for temporary workers, freelancers and contractors! They can log and edit only their own time, and only in assigned projects. They can’t see anyone else’s logged time or any financial information like invoices.

Recommended for: any external workers, contractors and freelancers!

Streamlined people overview

The people overview page got a facelift and puts the information you want when you manage your team front and center. We tag people if we think there might be issues (like email not being received, or the person not having logged time in more than 3 months—which might mean you want to archive that person):

Screen Shot 2015-07-17 at 10.01.47 AM

If you want to know details about what these permissions do, just hover over them in the “Invite people” dialog or the settings of a person, and we’ll show you a handy tooltip with a list of exactly what they can do:

Screen Shot 2015-07-17 at 9.52.01 AM

A quicker way to assign projects

You can now assign projects directly when you invite people to your Freckle account—after selecting the permissions, we’ll show (if appropriate) a project selector that works like the one for reports. Just type and hit to autocomplete or use your mouse to select projects, all quickly and in one go. Or click a project group and add all the projects in the group in one swift strike!

Screen Shot 2015-07-17 at 9.49.46 AM

You will get the same new panel when you edit existing people in your Freckle account. And when you change someone from permissions that give them access to all projects to assigned projects only, we’ll pre-populate the list of projects with all projects that person has logged time for in the past.

While at it, we’ve improved the project selector to clearly show archived projects as such (they are greyed out and have the archived icon). You can still assign archived projects to people, but they won’t be able to actually use them unless the project is reactivated again. Please note that a contractor or coworker who has no or only archived projects assigned won’t be able to log in (they’ll get a message to contact the account owner).

Screen Shot 2015-07-17 at 10.06.20 AM

This is only the first step of our revamped permissions structure! We plan to roll out several new permissions customization features soon, so you can adapt Freckle to your specific needs.

Is there any permissions feature you’re dreaming of having in Freckle? Let us know!

Feb 15 by Devon

Freckle is More Fun with Avatars

We love finding new ways to make tracking your time feel a little less like work, and more like fun.

And really, what’s more fun than personalizing your account with an awesome avatar?

Okay, in all seriousness though, using avatars can be insanely helpful for your team.

Teams who use avatars in their account find that:

  • it’s easier to identify their different members
  • daily pie charts in the Pulse are easier to read
  • reports and invoices are more visually appealing for you, your team and your clients

Those are only a few of the ways that using avatars in your Freckle account can enhance your time tracking experience!

Since we know how much more fun it is to sign into an account with a great profile picture, we’ve made a few changes to the way Freckle avatars work.

Freckle avatars are now all created based on the first and last name you enter when signing into Freckle.  Instead of looking at a bunch of  randomly generated pictures, you’ll be able to identify who is who based on their initials.

If you want to change your name in Freckle you can do so by going to “Settings & Profile” in your “Account & Settings” menu (that’s the little pop-up window when you mouse over your Freckle avatar).

personal settings


Okay, here comes the fun part!  **Drum roll, guitar solo, and excited moon walk please**

Because using avatars in your Freckle account can be more helpful than you realize, we’ve made is super easy to add them!

Now you can drag and drop any picture you want into your Freckle account.  Better yet, you can drag and drop the picture on to any Freckle page and *voila* you’ve got a brand new Freckle avatar.


If you think drag and drop avatars are the coolest thing you’ve seen in Freckle, then hold on to your butts because it’s about to get better.

You can also drag and drop animated avatars on to any page of your Freckle account. That’s right, I said animated avatars.


Go on, have more fun at work.  What’s the worst that could happen, you’re more productive?

Now, you’ll have to excuse me.  I’ve got go get an animated gif of robot unicorn attack for my Freckle account.

Jan 15 by Devon

New Invoice Summaries and Breakdowns

After months of some serious training, including a sprint through the streets of south Philly and up the steps of the Philadelphia Art Museum, Freckle invoices are ready to make their 2015 debut.

Cue Rocky music.

photo cc: David Barnas

photo cc: David Barnas

The Summary breakdown of your Freckle invoices is better than ever before.  It’s even better looking than before!

You can now customize your invoice to include a clear breakdown of your team members, your projects, and your expenses.

The new Summary field includes:

  • hourly rate or flat rate options
  • rates per person & team summaries
  • project summaries
  • formatting & reporting options
  • an expenses breakdown

invoice summary section


When you invoice using an hourly rate, you can choose to include a breakdown for each of your team members and each project in that invoice.

Even if you invoice using a flat rate, you can still choose to include a summary of the projects and people in the invoice.

Under “people rates & team summary” you can customize rates for each person on your team, and show their individual totals based on the time they worked.

people rates & team summary


The “project summary” will show you the totals for each project being invoiced based on the time logged for those projects.

For Frecklers who bill for multiple projects at a time, the project breakdown will make it easy for clients to see how much time was spent on each project, and how much each project costs in the overall invoice total.

project summary

If you’re someone who likes their clients and customers to be able to see exactly how much time was spent on the projects being invoiced or by the people on your team, check the “show hours worked” box under “formatting and reporting“.

formatting & reporting

Like before, you can include all unbilled expenses in your invoice.  Only now you can see the expense description *and* the project associated with that expense.


The new invoice breakdowns and summaries will give your clients and customers a much clearer picture of your work.

And the best part is that without doing any extra work, you’ll look like a super human business pro!  The way we see it, you’re Rocky, ready to take on Apollo Creed, Mr. T and Drago all at the same time.

Cue Rocky music.

Note:  We’re located in Philadelphia.  So we’re obligated to make at least one Rocky reference. Thank you for understanding. 😛