Business – Freckle Time Tracking https://letsfreckle.com Easy Online Time Tracking and Invoicing with Freckle Tue, 25 Oct 2016 13:24:21 +0000 en-US hourly 1 https://wordpress.org/?v=4.5.4 3 Ways To Get Your Team To Track Time https://letsfreckle.com/blog/2016/02/3-ways-to-get-your-team-to-track-time/ Fri, 12 Feb 2016 19:01:28 +0000 https://letsfreckle.com/?p=2971 You run a business, and your business runs on time. Whether your need to bill your customers, or knowing which projects use up precious resources—you rely on accurate and timely time tracking: who did what when, and for how long. In the minds of your team members time tracking probably is far down the list of what they think is important. That’s not necessarily a bad thing—they are more interested in getting their work done than in administrative processes. For them, tracking time is a chore at best, or at worst something dreadful and despised, especially if they need to […]

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You run a business, and your business runs on time. Whether your need to bill your customers, or knowing which projects use up precious resources—you rely on accurate and timely time tracking: who did what when, and for how long.

In the minds of your team members time tracking probably is far down the list of what they think is important. That’s not necessarily a bad thing—they are more interested in getting their work done than in administrative processes. For them, tracking time is a chore at best, or at worst something dreadful and despised, especially if they need to fill in a backlog of days or weeks and have to guesstimate what they did on that afternoon two weeks ago.

Needless to say, lecturing people about “compliance” will rarely do anything but create resentment and while data might roll in quicker for a while it will probably be of worse quality. Plus, you don’t want to treat your team like school-children.

What to do? Here’s 3 tips to get your team to track time, on time!

1. Use a time tracking app that is optimized to get out of the way

There’s many reasons why people hate tracking time, but on the top of the list of time tracking hatred is “the application we use to track time is clunky, slow and generally horrible”.

Your time tracking apps’ number one priority, like all business software, is to make your business more money. Because time tracking by itself is not an activity that makes money, but something that’s administrative, the best way to help the goal of making money is actually to get out of the way as much as possible.

People want to get their work done—not wait forever for things to load, use complicated user interfaces or spend hours configuring things.

Business applications don’t have to be intimidating and boring. Freckle is optimized for extremely fast loading and offers to quickly track time on every single page in the app. Power-users don’t even have to take their hands of the keyboard (mouse-free entry!). Meanwhile the interface has friendly colors and is super-easy to pick up for time tracking newbies. If you’re on a Mac, the menubar app even provides a global keyboard shortcut to quickly log time.

2. Provide multiple ways to track time

As the old saying goes, if the team member doesn’t come to the time tracking app, the time tracking app must come to the team member.

People aren’t always in the office, on their computers. Maybe they’re in a meeting, visiting a customer, on a plane or having a great idea in the shower.

Freckle, in addition to the web app, provides multiple ways to track time, among them a Mac app, an iPhone app, a mobile web interface, integrations with hundreds of other applications, and for developers a full API and automatic tracking of time from Github and Beanstalk. (We’re still working on an app to install in your shower.)

3. Automatically remind people about what they tracked

Even the best-disciplined coworkers will forget to log their time here and then. That’s not a big deal as long as they go in and fill in the gaps. It’s good to do this periodically and on a schedule. Making a habit out of this takes the edge off something that’s a source of guilt and stress.

Of course you don’t want to have to manually remind everyone to do this, and send out lots of “Hey, can you fill in the time for last Friday?” emails. No one wants to start their week with the added stress of having done a bad job keeping track of their time.

Freckle provides a handy, individualized weekly report, sent to your team members’ inboxes automatically every Monday morning. Moreover, this automatic report is a judgment-free zone (there’s no comparisons with other team members, for example) and that works best to make filling those time tracking gaps stress-free.

In retrospect, you could say that in order to improve compliance and quality of data, your time tracking app has one job: treat your team with respect.

Screen Shot 2016-02-12 at 1.52.10 PM

Ready to take the plunge to time tracking that makes your team happy? Start your free 14-day trial right now!

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How to Land Big Fish Clients with No Cold Calling https://letsfreckle.com/blog/2014/10/land-big-fish-clients-cold-calling/ Wed, 22 Oct 2014 13:00:31 +0000 https://letsfreckle.com/?p=2397 Is there anything worse than cold-calling? Not only is it stressful — *cough* I mean… character-building — it doesn’t work for the kinds of prestigious clients you really want. Neither does sending in your résumé, no matter how awesome your cover letter. True, having contacts deep inside the organizations is great — if you’ve already got em. Which, I’m assuming, you don’t, just like we didn’t back when we got started working for huge fancy companies on huge fancy projects. We’ve consulted with some of the biggest… Before we quit consulting to start Freckle, my husband and I had worked […]

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Is there anything worse than cold-calling?

Not only is it stressful — *cough* I mean… character-building — it doesn’t work for the kinds of prestigious clients you really want.

Neither does sending in your résumé, no matter how awesome your cover letter. True, having contacts deep inside the organizations is great — if you’ve already got em. Which, I’m assuming, you don’t, just like we didn’t back when we got started working for huge fancy companies on huge fancy projects.

We’ve consulted with some of the biggest…

Before we quit consulting to start Freckle, my husband and I had worked for some of the biggest names in the biz (back then, at least):

  • Pepsi
  • Ford
  • Mini
  • Nokia
  • Coachella
  • Barnes & Noble
  • Bear Stearns (sigh)

and more…

And we did it without all the prerequisites you’d think we needed…

We didn’t have the advantages you’d expect.

We didn’t go to Harvard or Stanford. We weren’t members of a secret society. We didn’t live in Manhattan. We didn’t have buddies deep inside these bigcos. We also didn’t have a huge team, a huge portfolio, or a CLIO, or a super famous figurehead like Sagmeister or a well-known name like Razorfish or Stamen. Hell, we didn’t even have degrees in our field.

And yet we landed big fat contracts at these companies for cutting edge projects.

We didn’t even beg. They came to us.

How did we make that happen?

The power of “I Want That!”

We didn’t wait for these companies to come up with an RFP for a project, and then respond with our proposal. We didn’t wait for them at all.

It worked like this:

  1. We built useful & intriguing side projects — on our own time, as our own clients.
  2. People inside these bigcos saw our side projects, and thought: “Wow, we could really use this for our stuff.”
  3. They contacted us about repurposing our existing work for their own uses.

We didn’t use words. We didn’t use sketches. We didn’t use plans.

Most people are too busy (or unimaginative) to take in your written or verbal ideas — or even sketches! — and imagine how they might turn out, how they might be useful… how they might make them, your client, look super smart for their boss.

That’s why you should skip the “ideas” all together and make things that your future prestigious client can stumble across. So they can see them.

Use the power of Show, Don’t Tell.

Don’t rely on their skills for imagination, or willingness to read your manifesto. Make something they can see and try. Then they can experience it. Then they’ll want it.

Then they’ll start knocking on your door.

Here’s how Show Don’t Tell-ing worked for us:

Now, in the spirit of Show Don’t Tell, I’m going to show you the side projects that lured those big names (that is — the people inside those organizations) to us:

  1. 2005+: The tutorials I wrote for Ruby on Rails and then the design posts that followed it up… made me a go-to when people working with Rails needed a designer who “got it.” Example, example, example, example.
  2. 2006: Scriptaculous, and its shiny animation demos, made Thomas a natural choice for anything heavily interactive back when Ajax was the hottest thing since sliced bread. This led to Nokia and Barnes & Noble for us, among others. Check it out.
  3. 2007: Twistori, a little side project I tried to sell to Twitter in concept… they didn’t want it, so we said “Fuck it” and built it ourselves. This attracted interactive ad agencies and led to Pepsi, which led to many others.Check it out.
  4. 2009: Freckle Time Tracking itself generated a lot of requests for consulting. (But we’re a product biz now!)
  5. 2011: Every Time Zone, leads to requests for licensing and consulting to this day. Check it out.

We’re not the only ones who have used this strategy to great result, though.

Our friends at Less Everything did very well indeed with their open source social network, Lovd By Less, ages ago, back when they did consulting. Many of our friends have “accidentally” founded careers and businesses on the backs of open source work, icon sets, design templates, a series of great blog posts.

This is the same powerful technique behind the idea of writing a book for the reputation. Or white papers. Or designing a project for your portfolio. Or blogging regularly. Or webinars.

But when you focus on making a thing for your potential clients to try and to use — not to just sit there in your portfolio looking pretty — it works even better.

Potential clients will see it. They’ll want it. They’ll contact you. They’ll hire you. You do well by them, you make them look good, then they’ll talk about you to their friends.

This is how it starts.

How to get started Show Don’t Tell-ing today:

It’s really dead simple, because it’s less about cold strategy and more about doing what you got into this business to do anyway:

You’ve got some fun ideas to noodle with — some creative stuff you’ve done for fun, or thought about doing but were “too busy” with client work to finish. Whether it’s a tutorial, a WordPress template, an icon set, a microsite, a library, a screencast, a little OSS app…

Something a client can use. Something your desired clients either need or will find tantalizingly cool.

Do it. Finish it. Ship it.

Share it with your acquaintances.

Rinse and repeat.

True, you won’t ship a side project today and get your most desired clients knocking on your door tomorrow. It takes time.

But if you do good work and you do it regularly, not only will you enhance your skill-set, not only will you build your reputation, you’ll also create an whole highway system of “onramps” that a client might serendipitiously find leading straight to Destination You.

So, remember: Show, Don’t Tell.

Build that little side project. It won’t “pay” today — but it will pay off tomorrow.

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Top 5 Reasons for Tracking Unbillable Time https://letsfreckle.com/blog/2014/04/top-5-reasons-tracking-unbillable-time/ Mon, 21 Apr 2014 13:00:33 +0000 http://letsfreckle.com/?p=2222 Ever have those weeks where you feel like you’re just glued to your computer? By the end of the week you’re probably thinking, wow I really kicked some butt this week, Cha-Ching! And then it hits you. You can’t actually bill your client for all of that time. As it turns out all of that butt-in-chair-time doesn’t quite equal billable-work-time. So, what does it equal then? Why take the time to tediously track all of your unbillable tasks? Doing research, writing proposals, accounting, and staff meetings are just a few of the essential unbillable tasks that are necessary for running a business. […]

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Ever have those weeks where you feel like you’re just glued to your computer? By the end of the week you’re probably thinking, wow I really kicked some butt this week, Cha-Ching!

And then it hits you.

You can’t actually bill your client for all of that time.

photo cc: jaci XIII

photo cc: jaci XIII

As it turns out all of that butt-in-chair-time doesn’t quite equal billable-work-time.

So, what does it equal then? Why take the time to tediously track all of your unbillable tasks?

Doing research, writing proposals, accounting, and staff meetings are just a few of the essential unbillable tasks that are necessary for running a business.

And although time spent maintaining & growing your business doesn’t equal revenue, it does equal insight.

  • Which clients are eating up all of your time with meetings, emails, and consultation call?
  • Are your marketing efforts giving a good return on investment?
  • Could you benefit from delegating or hiring someone new?

The answers to these questions stand to improve your productivity, work-life balance, and your wallet.

PlankComicColor

It’s a little ironic that the time you can’t bill for, is the most valuable time you spend during the day. I for one, think Alanis Morissette would agree wholeheartedly.

Top 5 Reasons for Tracking Unbillable Time

  1. Small unbillable tasks add up and can take away from time spent on important billable tasks.
  2. Understanding unbillable time helps you set realistic goals for earning revenue.
  3. Provides you with a prioritized list of things that can potentially be delegated, automated or made less redundant.
  4. Without data, you can’t make informed business decisions.
  5. You’ll quick find out which clients and projects aren’t worth keeping.

Unbillable time is like buried treasure

But you can’t get to the treasure without doing a bit of leg work.

Using unbillable tags in Freckle can help you navigate the high seas of tracking unbillable time and get you to that treasure without ever picking up a shovel.

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The Psychology of Customers https://letsfreckle.com/blog/2014/04/psychology-customers/ Mon, 07 Apr 2014 17:52:18 +0000 http://letsfreckle.com/?p=2192 I’m not ashamed to admit that I, Devon Kreider, have made my fair share of infomercial purchases. There’s a reason why infomercials have become a massive phenomenon and and why many of us have contributed to the growing infomercial market. On the surface they’re cheesy, a bit abrasive, and provide comedians with an endless supply of jokes. But if you can get past all the simultaneous slicing while dicing and chopping while mopping, infomercials can actually teach us a thing or two. The secret to selling like Billy Mays isn’t in the shouting, it’s in the structure. Infomercials have a unique […]

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I’m not ashamed to admit that I, Devon Kreider, have made my fair share of infomercial purchases.

There’s a reason why infomercials have become a massive phenomenon and and why many of us have contributed to the growing infomercial market.

photo cc: DonSolo

photo cc: DonSolo

On the surface they’re cheesy, a bit abrasive, and provide comedians with an endless supply of jokes.

But if you can get past all the simultaneous slicing while dicing and chopping while mopping, infomercials can actually teach us a thing or two.

The secret to selling like Billy Mays isn’t in the shouting, it’s in the structure.

Infomercials have a unique marketing structure, that when applied to a sales page or other promotional material, will cut right to the core of the psychology of a customer.

The Secretly Awesome Structure of an Infomercial:

  • Sell the benefits of a product
  • Back up your claims with solid data
  • Demonstrate your expertise through testimonials
  • Capitalize on the power of storytelling
  • Be a little repetitive
  • Show some comparisons between you and the other guy
  • Absolutely have a call-t0-action

Your customers wake up in the morning with a business problem.

It may seem like a software problem or a design problem, but what they’re really looking for is a solution to help them save money or earn more money.

Infomercials are able to sell even the most ridiculous products because what they’re *really* selling is a solution to a distinct problem.

The trick is to use real emotional triggers to talk about your customer’s problem.

You want your prospective customers to feel like you understand where they’re coming from. Like you know their pain and that you care about helping them solve it.

That’s where the benefits come in.

Often, we get wrapped up in all of the features our products have.  But your customers aren’t looking for features.

Despite what we may think, customers aren’t looking for fast, free, easy, fun, and pretty.  They’re looking for a way to earn more money, save time or increase their own customer base.

If you pay attention to the exact words your customers use, you can explain how and why your product will help them.

Nothing motivates people more than hearing their own words repeated back at them.

And if they can hear their own words through the testimonials of your satisfied customers, well then you’re one step closer to getting their business.

The biggest lesson we can learn from infomercials is that selling is, in fact, a science.  It’s a social science.

When we’re marketing to our customers, we want to drill down to the core reasons of why someone would want to purchase our product.

And to do so, we need to understand their motivation, their fears and doubts, and but most importantly, their pain points.

Then you can use the marketing structure of an infomercial without ever needing to say, “But wait, there’s more!”

 

 

 

 

 

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Sell Yourself, Not Your Soul https://letsfreckle.com/blog/2014/03/sell-soul/ Mon, 31 Mar 2014 17:58:18 +0000 http://letsfreckle.com/?p=2184 Getting a customer to spend that first dollar is an uphill battle.  Sometimes it can even feel like a really steep incline that just goes on and on and on. That “first dollar problem” is why branding and positioning and marketing are so important.  And not just for big bad enterprises with tons of money, but for small businesses too. Self promotion isn’t about taking two days a month to market yourself and your biz.  It’s about the little actions you do everyday, and it’s about your sales pitch.   Selling yourself doesn’t have to make you feel sleazy or […]

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Getting a customer to spend that first dollar is an uphill battle.  Sometimes it can even feel like a really steep incline that just goes on and on and on.

That “first dollar problem” is why branding and positioning and marketing are so important.  And not just for big bad enterprises with tons of money, but for small businesses too.

Self promotion isn’t about taking two days a month to market yourself and your biz.  It’s about the little actions you do everyday, and it’s about your sales pitch.

photo cc: HikingArtist.com

photo cc: HikingArtist.com

 

Selling yourself doesn’t have to make you feel sleazy or uncomfortable.  In fact, it shouldn’t.

You’re good at what you do.  You’re a pro.  And your customers need you.  They’re out there actively searching for the perfect you right now.

Creating that customer connectedness and developing a feeling of trust is difficult when you’re not face to face with a prospective customer.

So it’s your job to make sure that your message and your positioning is clear.  Not just so that customers can find you, but so that the right customers can find you.

On your sales page and in all of your promotional material you want to distinguish yourself from the competition.

Now I don’t mean reinventing the marketing wheel and coming up with the next viral marketing campaign.

I mean communicating who you are, what you do, and the value your product or service provides, just like you would in person.

You want someone to go to your website, read your copy, and be hooked on you and your biz before they even think about the price.

Because at that point, the price is trivial.  You’ve already got them nodding their heads uncontrollably and saying, “yes this guy gets it.”

But how?  How do you get someone to go from concerned-about-price to could-care-less-about-price? That’s a big leap, right?

Well, I’ll tell you this, it’s not by having beautiful Pulitzer Prize winning copy or really ingenious and witty slogans.

It’s by listening to your customers and understanding what their pain points are.

Getting to the core issues behind why your customers buy takes time and it takes research.  But if you don’t do your homework, you’re not only hurting yourself, you’re hurting your customers.

When your positioning and your marketing reflect exactly why your customers want your product or service, you’re not being sleazy or tricking them into making a purchase.

You’re telling them about a solution they desperately want to find and who (that’s you) is the best for the job.

P.S. Next week we’re going to talk about what you can learn from infomercials.  It may sound crazy but those direct marketers know what they’re doing!

 

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Avoid Problem Clients and Reach Your Goals at the Same Time https://letsfreckle.com/blog/2014/03/principle-document/ Mon, 24 Mar 2014 13:00:51 +0000 http://letsfreckle.com/?p=2167 I think it’s safe to say that no one wants to wake up in the morning and dread working with their clients. When you work with clients that aren’t the right fit for you, it not only makes getting out of bed in the morning difficult, but it makes it harder for you to do your best work. Your dream clients should want the same things you want.  They should really resonate with you.   But finding those shining star clients among a sea of bad ones can be tough. The good news is, that once you’ve got a firm […]

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I think it’s safe to say that no one wants to wake up in the morning and dread working with their clients.

When you work with clients that aren’t the right fit for you, it not only makes getting out of bed in the morning difficult, but it makes it harder for you to do your best work.

Your dream clients should want the same things you want.  They should really resonate with you.   But finding those shining star clients among a sea of bad ones can be tough.

The good news is, that once you’ve got a firm grip on who your ideal client is, you can easily evaluate all your future clients against those good client guidelines.

photo cc: Franklin Heijnen

photo cc: Franklin Heijnen

 

It’s important to find the right type of customers for your business — whether that be only working with software companies or seeking out customers with whom you can have a strong mutually beneficial relationship with.

It’s equally as important to make client qualification a part of your-everyday-biz habits.

One way to help you identify the good guys (your dream clients) is to use a little something I like to call, a Principle Document, to consult with before taking on a new client.  Kind of like talking to your best friend, if your best friend was on paper and concerned with the health of your biz.

A Principle Document is merely a fancy phrase for, a checklist that is combined with your long term goals.

The checklist is for you to compare potential clients with the principles and guidelines you use to describe your ideal client.

Now, let’s talk long term goals (cue the cheering crowd).

Too often when we hear the word, “goal” we automatically think of the word, “task”.  And no body likes likes the word, task.

Setting goals is super important for you biz.  But not if you set them for the wrong reasons.

The key to setting good solid long term goals is to align the goals and operations on your business with your values.

You want to start by figuring out what is the most important to you and your business.  Because you can’t find your dream clients until you know the key drivers behind why you do the things you do.

  1. How much money would I ideally like to make?
  2. How many hours would I like to work a day or a week?
  3. What types of projects do I want to work on?
  4. What other professional avenues do I want to explore?

Aligning the goals and operations of your biz with your core values will help you identify what streams you need to cast all of your lines in (that was my attempt at a fishing metaphor).

In other words, when your goals are consistent with your values, you’ll be loads more likely to target the right markets and the right clients for you.

The long term goals part of the Principle Document can seem a bit daunting.

But don’t let the terminology trip you up.  These goals are a reflection of your hopes and dream, your values and your passions.

Your Principle Document should do two things for you.

  1. Help you prioritize what factors are most important in a potential client
  2. Keep you from wasting time looking in all the wrong places for your dream client (cause let’s face it, the world is a big place).

Working with the wrong clients has ramifications.

So draft up a Principle Document, hang it on the wall, and consult it often and always.  You’ll love not waking up in the morning dreading the clients you work with.

 

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Say Goodbye to Bad Clients https://letsfreckle.com/blog/2014/03/say-goodbye-bad-clients/ Mon, 17 Mar 2014 13:00:44 +0000 http://letsfreckle.com/?p=2163 No matter if you provide a service, or sell a product, I think it’s safe to say that there is one thing every business can find a common ground.  Bad customers and clients. If you put a group of people in a room together, all from different industries and different markets, I guarantee everyone would have their own customer horror story. In fact, most of us can spot a bad client from a mile away.  We see the warning signs in their behaviors, and maybe our gut tells us to run…fast! Yet a good majority of us turn a blind […]

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No matter if you provide a service, or sell a product, I think it’s safe to say that there is one thing every business can find a common ground.  Bad customers and clients.

If you put a group of people in a room together, all from different industries and different markets, I guarantee everyone would have their own customer horror story.

In fact, most of us can spot a bad client from a mile away.  We see the warning signs in their behaviors, and maybe our gut tells us to run…fast!

Yet a good majority of us turn a blind eye.  We ignore the creepy music playing in the background and go into the basement.

photo cc: Bricks of Horror

photo cc: Bricks of Horror

There is a school of thought in the biz world that says no customer is a bad customer, and that you should satisfy the needs of any paying customer.

And to the teachers of that school I say, wrongo! As someone who works in customer support, I’m fully behind and in love with customer satisfaction.

But satisfying all of your customers is simply not feasible.

Now, before you go off on a rant about how backwards I have it, let me explain.

The kind of bad customer that we can all pick out in a crowd may technically be giving us money, but they’re giving us significantly less money than our awesome and beloved customers.

Generally speaking, these are the customers at the low end of the spectrum.  They perceive less value from you and your product or service, and they have more ridiculous demands than the customers and clients at the high end of the spectrum.

In the end, they cost you more than they’re worth to you.  Not just in financial terms but in terms of your productivity and happiness.

The way to satisfy all of your customers is to choose the ones that are right for you.

Our instinct is to look at our customer and clients and identify the bad guys. Because that’s easy.  We can probably all name a handful of bad customers right now.

But what about the good guys?  What do they look like to you?

That’s definitely a harder question to answer.  But it’s the one that will make a huge difference in your business.  The right customers and clients are willing and happy to pay you more money because they value you.

And the right customers and clients, they remind you why you got into this business (whatever the business is that you’re in) in the first place.

So, how do you spot the good customers and avoid the bad ones?

First, you have to figure out who your ideal customer or client is.

And there’s no right or wrong answer here.  There are many parameters to consider when describing your ideal client.

  • Size of the company you enjoy working with
  • Minimum project budget and your payment schedule
  • Scope of the project
  • type of relationship with the client

But who has time to go through all of the possible good client guidelines that are out there?

You’ve got a business to run and a team to manage.  You need to be able to identify your most bestest, most ideal client without wasting any time.

To save on time (and you know we’re all about saving you time) ask yourself 5 key questions about your ideal client.

  1. How would my ideal client value the type of work I do (design, code, writing, etc.)?  How happily would they pay for it?
  2. How would my ideal client define quality?  Can they tell when my work is great, and when it’s just okay?
  3. How would my ideal client work with me? How and when do they give feedback? How much do they trust me or try to control me?
  4. How would my ideal client see my work (and me)? Is it instrumental to their business, or as a necessary evil?
  5. Have I ever worked with a client who fits this description? How’d it feel? How’d I find them?

When you can answer these questions, you’ll find that you *can* work with your ideal client. 

Not only that, but you’ll find clients that will look at the work you’re charging for as an investment.

Goodbye bad customers and clients, hello better business.  

P.S. Over the next couple of weeks we’re going to continue talking about how to work with the clients of your dreams.

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How to Communicate Your Value https://letsfreckle.com/blog/2014/03/communicate-value/ https://letsfreckle.com/blog/2014/03/communicate-value/#comments Mon, 10 Mar 2014 13:00:03 +0000 http://letsfreckle.com/?p=2144 I hear the terms “value based pricing” and “perceived value” thrown around a lot when talking about raising rates and earning more money. Sometimes I feel like you can’t go five minutes in a conversation about pricing without hearing one, or both, of those terms. And it’s true, determining the value you provide a client and pricing go hand-in-hand. But once you’ve figured out how much value your work creates for your client, then what? How do you justify the price you’re charging, even if it’s totally what you’re worth?  What if they run away screaming and refuse to pay a higher price? Just […]

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I hear the terms “value based pricing” and “perceived value” thrown around a lot when talking about raising rates and earning more money.

photo cc: lalegranegraSometimes I feel like you can’t go five minutes in a conversation about pricing without hearing one, or both, of those terms.

And it’s true, determining the value you provide a client and pricing go hand-in-hand.

But once you’ve figured out how much value your work creates for your client, then what?

How do you justify the price you’re charging, even if it’s totally what you’re worth?  What if they run away screaming and refuse to pay a higher price?

Just a couple of don’ts:

  1. You don’t want that screaming, price haggling client.  You want clients who are happy to pay the amount of money you’re worth.
  2. You don’t need to justify your price.

You need to communicate what you’re going to do for the client and how you’re going to help them.

When a client has a problem there are two things that they value more than money.

  1. Trust
  2. The perception of reduced risk

Whether you realize it or not, clients approach every new project with a tremendous amount of fear and doubt. They’re already thinking about the last four times they hired someone to fix their problem and how it didn’t work out.

Your job is to change the client’s perception of you right off the bat.

When you do that, they’ll be willing to pay your quoted price, and they’ll be telling all their other scared client friends about you!

The thing is that clients are just like you and me (the good ones, not the bad ones).  They just want to work with someone who understands them.

And you need to be able to communicate that with them.

Some Rules of Communication

  • Say things your client can understand and perceive value from.

Technical jargon and seemingly random numbers aren’t going to mean anything to them. How are you going to fix their problem i.e. increase revenue or reduce costs?

  • Don’t be afraid to be passionate.

When you’re talking about something you love or love to do, it really shows and it’s contagious.  Clients are excited about what you’re saying when you’re excited about it.

  • Show your expertise in your field and how you’ve solved similar problems.

Communicating that you’ve succeeded before, and then some, is the sexiest thing to a client. (Laugh now, but wait till you see it in action.)

  • Make it your business to know your client’s business.  They’ll be so impressed that you understand them that they may just fall out of their chairs (which would be hysterical).

If you can communicate what you do best, in a language they understand, it won’t matter what other competition is out there.

Because you’ll be selling your client on you and your price without them even knowing it’s happening!

So next time you hear someone talking about “value based pricing” and “perceived value” remember that those terms are just code for, getting your client to feel like you’re going to deliver on the promise you’re communicating.

The promise that you’re going to solve their actual problem and bring value to their business.

You want to leave your client thinking, “Wow, he gets me.  I can talk to him and he understands my pain. I’m willing to pay just about anything for him because he can get it done.”

And all it takes to get there, is some good old fashioned communication. 

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Charging More the Value Way https://letsfreckle.com/blog/2014/03/charging-value-way/ Mon, 03 Mar 2014 14:00:42 +0000 http://letsfreckle.com/?p=2134 How much value does your work create for your clients? When it comes down to it, that is the question at the core of the pricing issue. After all, your clients hired you for a reason.  You’re not just a means to an end. You’re a part of their business.  You’re adding to their business.  You’re saving them money and helping them make more money. When you want to set a new rate, the first step is to understand the value you provide.  How you help improve their business. Defining your value to a client can feel like a loaded […]

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How much value does your work create for your clients?

When it comes down to it, that is the question at the core of the pricing issue.

photo cc Kalexanderson

photo cc Kalexanderson

After all, your clients hired you for a reason.  You’re not just a means to an end.

You’re a part of their business.  You’re adding to their business.  You’re saving them money and helping them make more money.

When you want to set a new rate, the first step is to understand the value you provide.  How you help improve their business.

Defining your value to a client can feel like a loaded task.  But don’t panic just yet, it’s not as hard as you think.

Before you can explain why you’re worth what you’re worth to someone else, you need to understand yourself.

Take a look at your last project (or last couple of projects) and ask yourself, how have I (or my work)…

  • created new business assets/products
  • improved existing assets/products
  • brought in/reached new customers
  • made more sales to existing customers
  • decreased risk
  • increased opportunity
  • increased efficiency/helped the client focus on their core skills
  • increased cost effectiveness/cut costs
  • created a competitive advantage
  • increased customer happiness
  • reduced stress over workload or responsibilities
  • expanded into new areas/markets
  • improved the client’s company/brand image

The key to earning the the rate you desire, beating out competition, and landing the clients/projects you want is communication.

The better you can communicate your value in a way the client can understand, the easier it will be to not only, earn more, but work with awesome clients.

For next week’s post we’re going to keep the conversation of perceived value going strong.

If you’re like us, and think that ideas about value based pricing are a bit vague and hard to implement, then you’re gonna want to come back and read next week’s post!

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Top 10 Signs You Should Raise Your Rates https://letsfreckle.com/blog/2013/12/top-10-signs-raise-rates/ Mon, 09 Dec 2013 14:00:14 +0000 http://letsfreckle.com/?p=2020 December is crunch time for most freelancers. It’s that time of year again. Time to take on a few extra projects to make going to the mall less painful, and time to say, ‘yes’ to ridiculous requests from your clients. photo cc alli It’s the holidays, so you’ll give them a break; they just need one more thing done; it’s a friend of a friend.  Whatever the excuse is for basically bartering for work, the holiday season can be tough on a freelancer. If you’re feeling a bit over-worked and over-booked this year, know that you’re not alone.  Your fellow […]

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December is crunch time for most freelancers. It’s that time of year again. Time to take on a few extra projects to make going to the mall less painful, and time to say, ‘yes’ to ridiculous requests from your clients.

cat christmas sweaters

photo cc alli

It’s the holidays, so you’ll give them a break; they just need one more thing done; it’s a friend of a friend.  Whatever the excuse is for basically bartering for work, the holiday season can be tough on a freelancer.

If you’re feeling a bit over-worked and over-booked this year, know that you’re not alone.  Your fellow freelancers can easily be spotted mid way through December shaking their fists at the sky yelling, “why am I doing this again?!“.

But it doesn’t have to be that way.  This New Year, resolve to raise your rates and beat the holiday blues.

Wondering if you should be charging more this Christmas-Hanukkah-Kwanzaa-Non Denominational Holiday Season?

Even though it’s better for you and your clients, we can tell from here that you’re not charging enough. Almost nobody ever does!

There’s a little joke that most stand up comedians don’t know but tons of freelancers have heard.

“Slap your clients in the face and then tell him your hourly rate.  If he’s more shocked by the slap than by your rate, you’re not charging enough.”

Okay, now back to the serious stuff.

How do you know if you’ve been selling your awesomely talented self short and under-charging for your work?

Don’t worry, we’re here to help!

4 days to go!

photo cc kennymatic

We’ve got years of freelancing and consulting gigs under our belts, and we know that as a freelancer, even thinking about raising your rates feels a bit dirty.

That’s why we put together this list of the Top 10 Signs You Should Raise Your Rates.  (If one or more of these applies to you, it’s time to raise ’em up!)

  1. It feels like you clients treat you like a warm body who’ll do their bidding, not an expert to be trusted.
  2. You’re always working…but never seem to get anywhere
  3. You find yourself prioritizing your day based on which client is the most angry, the most urgent and will pay the fastest.
  4. You make dark cynical jokes about living off coffee and the 30-day grace period on your credit cards.
  5. You find yourself working for clients you’d never hire for anything.
  6. Whoops! You forgot to include marketing, networking, sales calls, administrative work, writing contracts, and “just one quick change” work in your hourly rate.
  7. Health insurance? Vacation? Sick days? Retirement fund? Evenings spent relaxing with friends? Ha!
  8. You feel under immense pressure to take gigs that don’t make sense, that you don’t want to do, because you need money.
  9. You can’t find enough time or energy to do your best work. (And your clients? They can’t even tell the difference.)
  10. You miss having a job.

When you under-charge, everybody loses. Sure, the occasional seasick crocodile, Grinch type makes off with a great deal. But, really, you can’t do great work when you’re so stressed you’re about to pop.

You can’t give your clients the support and guidance they need. And it doesn’t do anyone any good when you work for people you can’t connect with… or respect.

Charge more, though, and you’ll actually attract a better type of client. The ones who are happy to pay for your expertise, who’ll pay up front deposits. The kind who want a partner, not a slave.

And… you’ll be able to work fewer hours, meaning you can relax, and learn, and grow. Which means you’ll be able to do better work.

Undercharging hurts everyone. Charging for value helps everyone.

That’s what we call a happy ending!

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